Department of Art & Art History

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Visual Arts Complex
Visual Arts Complex

Equipment Checkout Policies

Undergraduate equipment checkout policies

  • Students must be enrolled in in ARTS or ARTH courses to borrow equipment. Students majoring in Studio Arts or Art History degrees who are not enrolled in ARTS or ARTH courses but need equipment for degree-related projects must request borrowing privileges from management.
  • All checkouts and returns must be conducted by a VRC staff member; the borrower must present his or her Buff OneCard and student number at the time of checkout.
  • Items are not considered returned until all components (including cables, remote controls, etc.) are returned. In the case of items returned with missing components, the borrower will be billed for the overdue fee on the item until all components are returned.
  • The borrower is responsible for the security of items and must pay for the replacement of lost or stolen items.  Borrowers must return items in good working condition.
  • Repair, replacement, and overdue fees are billed to the student borrower, who is notified by e-mail (payments in the form of cash or check only).  Failure to pay within 30 days results in a charge on the student’s account with the Bursar’s Office, with an additional 22% surcharge for processing (Bursar’s Office fee).
  • In the case of items returned but needing repair, the borrower will be billed for actual repair costs plus shipping charges.
  • For overdue fees assessed per hour, overdue time is calculated by rounding up to the next hour.
  • Overdue fees accrue until the item is returned or the maximum fee is reached.

Graduate student checkout policies

  • Students must be enrolled in in ARTS or ARTH courses to borrow equipment. Studio Arts or Art History graduate students who are not enrolled in ARTS or ARTH courses but need equipment for degree-related projects must request borrowing privileges from management.
  • Checkout and return of all equipment in the Equipment Room must be conducted by a VRC staff member; all graduate students must present a Buff OneCard to check out this equipment.
  • Items are not considered returned until all components (including cables, remote controls, etc.) are returned. In the case of items returned with missing components, the borrower will be billed for the overdue fee on the item until all components are returned.
  • The borrower is responsible for the security of items and must pay for the replacement of lost or stolen items.  Borrowers must return items in good working condition.
  • Repair, replacement, and overdue fees are billed to the student borrower, who is notified by e-mail (payments in the form of cash or check only).  Failure to pay within 30 days results in a charge on the student’s account with the Bursar’s Office, with an additional 22% surcharge for processing (Bursar’s Office fee).
  • In the case of items returned but needing repair, the borrower will be billed for actual repair costs plus shipping charges.
  • For overdue fees assessed per hour, overdue time is calculated by rounding up to the next hour.
  • Overdue fees accrue until the item is returned or the maximum fee is reached, at which point the borrower will be billed for the item’s replacement fee.

Faculty and staff checkout policies

  • Use of VRC materials is for Art and Art History course-related activities only.
  • Checkout and return of all equipment in the Equipment Room must be conducted by a VRC staff member; faculty and staff members do not need to present a Buff OneCard to check out this equipment.
  • Items are not considered returned until all components (including cables, remote controls, etc.) are returned. In the case of items returned with missing components, the borrower’s area will be billed for the overdue fee on the item until all components are returned.
  • The borrower is responsible for the security of items and his or her departmental area pays for the replacement of lost or stolen items.  Borrowers must return items in good working condition.
  • Repair, replacement, and overdue fees are billed to the borrower’s departmental area.
  • In the case of items returned but needing repair, the borrower’s departmental area will be billed for actual repair costs plus shipping charges.
  • For overdue fees assessed per hour, overdue time is calculated by rounding up to the next hour.
  • Overdue fees accrue until the item is returned or the maximum fee is reached, at which point the borrower’s departmental area will be billed for the item’s replacement fee.