Department of Art & Art History

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Visual Arts Complex
Visual Arts Complex

Order Images

To learn more about the resources and services offered by the VRC, explore the links to your left

The VRC adds images to our collection upon Art and Art History faculty and graduate teacher request in support of teaching, and upon faculty request in support of scholarship and publishing. We scan from printed materials and slides, and also license from vendors. We catalog these images for immediate access in our database and archive them for future use.  Before ordering images the VRC encourages instructors to first check the VRC’s collection, Artstor, and the Scholars Resource Web site to see if they are already available.

We also provide a document scanning service for course readings. See below for more information.

The VRC scans images from published sources under the fair use provision of copyright law, provided that the request meets fair use criteria. If an image is reasonably available commercially, the VRC cannot scan it but will purchase it for our collection (see “Ordering vendor images” below).

While bookmarks or post-it notes in books are acceptable, we prefer orders that are accompanied by an image order form (see below) for the type of source material to be scanned (i.e., printed materials, VRC slides, or personal slides). One advantage to these forms is the space provided for information that should be included in the database record.

A two-week turnaround for up to 40 images is guaranteed. We can almost always accommodate rush orders of a reasonable size, but our staffing and workload may affect rush-order turnaround – it’s best to plan ahead whenever possible.

Order forms for VRC image scanning
Download one of the following Microsoft Excel forms depending on the type of material being processed. Brief instructions are included on the form. Fill out the form electronically, and e-mail it to

Order form for scanning printed materials (Excel .xlsx)
Use if you have images in books and journals that you would like scanned and cataloged for the departmental collection.

Order form for scanning VRC slides (Excel .xlsx)
Use if you wish to have VRC slides scanned and cataloged for the departmental collection.

Order form for scanning personal slides (Excel .xlsx)
Use if you wish to have personal slides scanned and cataloged for the departmental collection.

The VRC scans limited numbers of chapters and articles from published sources under the fair use provision of copyright law, provided that the request meets fair use criteria.

  • The VRC scans documents for course readings only.
  • Service is limited to single book chapters and journal articles not already available in electronic form.
  • The VRC will e-mail you with a link to your electronic files temporarily posted to our Dropbox account.

Please plan ahead. Consult with the Director or the Digital Imaging and Technology Coordinator about turnaround times for each order.

  • Turnaround times vary depending on the amount of orders in process at any given time, as well as the nature of the materials submitted.
  • We do our best to accommodate all orders, but our staffing is limited. Therefore, we are not able to publish a guaranteed turnaround time for document scanning.
  • Service is not guaranteed during intersessions, as this is often a time for staff vacations.

Order forms for VRC document  scanning
See the complete instructions on the order form (link below).

Online document scanning order form (fill out a form for each source)
Use if you wish to have articles or book chapters scanned for course readings. Please remember to deliver source materials promptly to the VRC to ensure a faster turnaround time.

The VRC purchases images upon request for Art and Art History faculty. Visit the Scholars Resource to view the high-quality images available commercially from a number of vendors represented on the site. Faculty can register for accounts and build wish lists for the VRC to purchase.

Please contact with the title of your wish list, or if you have any questions about this process.