Department of Art & Art History

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Visual Arts Complex
Visual Arts Complex

Submit Images

To learn more about the resources and services offered by the VRC, explore the links to your left

In addition to images acquired through purchasing and digitization, the VRC collection includes images submitted by departmental MFA and BFA candidates, as well as images donated to the department. Each image is cataloged for ongoing access in the VRC collection. See our find images page for more information about our collection.

Submitting MFA thesis documentation
As a requirement of graduation, MFA candidates submit still and/or moving digital images of their thesis work to the department prior to the end of the semester in which the work is exhibited.

MFA step 1: Prepare your documentation and accompanying files

Documentation to submit:

  • Up to 20 images (and/or other files if applicable) documenting your MFA thesis work. The nature of the work determines how many images and other files best represent it as installed. Include installation views.
  • If the work comprises or includes moving images, submit entire video(s), along with still images of installation views if applicable.
  • In addition to image, video, and/or audio files, you will submit:

Minimum file standards:

  • Digital Images: TIFFs, 3,000 pixels or more on the longest side.
  • Video: QuickTime (.mov) format. HD quality if work is mastered in HD (1920×1080 frame size, 16-bit 48 kHZ stereo audio, native frame rate of the master project); DV quality file if work is mastered in DV (720×480 frame size, 16-bit 48 kHZ stereo audio).
  • Works on film need to be digitized following the standards above.
  • Other file types: ask aahvrc@colorado.edu.
  • Note that all file names should be in format of LastNameFirstInitial_2-digit suffix, with 2-digit suffixes in numerical sequence (e.g., SmithA_01.tif, SmithA_02.tif). Your artist statement should be LastNameFirstInitial_01.docx, your written thesis should be LastNameFirstInitial_02.pdf, with the rest of the files in sequence, beginning with the “_03” 2-digit suffix.

MFA step 2: Fill out the Form for MFA Thesis Documentation and upload all of your files

Upload the following files to http://tinyurl.com/ucbaahmfa:

  • The completed Form for MFA Thesis Documentation with IDs for each file listed in numerical sequence
  • Your artist statement (Word format, LastNameFirstInitial_01.docx)
  • Your written thesis (PDF format, LastNameFirstInitial_02.pdf)
  • Your images and/or other documentation files (TIFF or MOV format, LastNameFirstInitial_03.tif, LastNameFirstInitial_04.tif, etc.)

MFA step 3: Make an appointment with VRC staff

Contact VRC staff at aahvrc@colorado.edu for an appointment to review your submissions and sign your studio deposit checklist. An appointment ensures that we will be in the office when you come (it generally takes no more than a few minutes). Bring your studio deposit signature sheet to your appointment. You will need a VRC staff member’s signature indicating that you have submitted all of your thesis documentation before you can get your studio deposit back (please contact the Graduate Coordinator with any questions about your studio deposit signature sheet).


Submitting BFA exhibition documentation
BFA candidates submit still and/or moving digital images of their exhibition work to the department prior to the end of the semester in which the work is exhibited.

BFA step 1: Prepare your documentation and accompanying files

Documentation to submit:

  • Up to 10 images (and if applicable, other files) documenting your BFA exhibition work. The nature of the work determines how many images and other files best represent it as installed. Include installation views.
  • If the work comprises or includes moving images, submit entire video(s), along with still images of installation views if applicable.
  • In addition to image, video, and/or audio files, you will submit:

Minimum file standards:

  • Digital Images: TIFFs, 3,000 pixels or more on the longest side.
  • Video: QuickTime (.mov) format. HD quality if work is mastered in HD (1920×1080 frame size, 16-bit 48 kHZ stereo audio, native frame rate of the master project); DV quality file if work is mastered in DV (720×480 frame size, 16-bit 48 kHZ stereo audio).
  • Works on film should be digitized following the standards above.
  • Other file types: ask aahvrc@colorado.edu.
  • Note that all file names should be in format of LastNameFirstInitial_2-digit suffix, with 2-digit suffixes in numerical sequence (e.g., SmithA_01.tif, SmithA_02.tif). Your artist statement should be LastNameFirstInitial_01.docx, with the rest of the files beginning with the “_02” 2-digit suffix.

BFA step 2: Fill out the “Form for BFA Documentation” and upload all of your files

Upload the following files to http://tinyurl.com/ucbaahbfa:

  • The completed Form for BFA Documentation with IDs for each file listed in numerical sequence
  • Your artist statement (Word format, LastNameFirstInitial_01.docx)
  • Your images and/or other documentation files

BFA step 3: DocuSign the form at http://tinyurl.com/studentworkrepro

On the first web page that opens, be sure to enter your full legal name, with correct capitalization, and your colorado.edu e-mail.


Donating digital images to the VRC
The VRC gratefully accepts donations of high quality digital images if they 1) support the curricular mission, 2) comply with US copyright laws, and 3) are accompanied by the information needed for cataloging.  We cannot assign a value to your donated digital photography, but can provide a letter acknowledging your donation, which may be tax-deductible (please consult a tax adviser). All accepted donated images may be made available for teaching and research at CU.  Cataloging priority is given to faculty requests in support of courses. Please consult the Form for Digital Image Donations (Excel .xlsx). for more information. Before submitting large orders for general collection development, please check ahead with aahvrc@colorado.edu to ensure that we have the staff available for processing them. Thank you for your donation!


 Donating slides to the VRC
The VRC slide collection is no longer circulating. We are happy to accept original slides to be scanned for the digital collection, using the above guidelines for donating digital images. Please consult the Form for Scanning Personal Slides (Excel .xlsx). for more information.